What information are we collecting and from where?
In order to perform our function as a recruitment agency and to hopefully help you with your career, we collect your name, contact details and other relevant information such as for example your job title, and other information from your CV or publicly available information. We may also obtain data about you from third parties, such as Linkedin or job boards. Or you may be recommended to us by a friend, a former employer, a former colleague or even a present employer.
How long do we hold your information for?
We will only store your data for as long as necessary. It will depend on the services we perform for you and for how long you require these. We regularly support candidates with job opportunities over many years throughout their careers, and so the purpose for which we retain your data can often be an ongoing purpose. We will conduct data-cleansing and updating exercises with our candidates to ensure that the data that we hold is as accurate as possible and that we are not holding data for too long.
Who might we share your personal data with?
We may share your information with clients and other trusted third parties, to help us deliver our services to you.
We may disclose your personal information to clients who have job vacancies for which you might be suitable. We would ask your permission before sending a copy of your CV to a client.
We may share your personal information with trusted third parties where we have retained them to provide services that you or our clients have requested, such as: psychometric testing, employment reference checking; or with third parties who provide services to us such as IT consultants carrying development or testing work on our systems.
Want to opt out?
If you wish to stop receiving emails from us about job opportunities or our newsletters, you can unsubscribe or opt-out from our communications or contact us on email and we will update your preferences.
You can email us at the following address: firstname.lastname@example.org
Some of the more technical details relating to GDPR
You will no doubt have heard about the new data laws referred to as GDPR.
The main grounds that we rely upon to process personal information of candidates and clients are as follows:
(i) Legitimate interests – we need to process your personal data for the purposes of our legitimate interests, provided we believe those interests are not outweighed by your rights and freedoms, including your right to have your personal data protected. “Legitimate Interests” is likely to be the most used ground that we rely on for processing personal information.
(ii) Entering into, or performing, a contract – in order to perform obligations that we undertake in providing a service to you, or in order to take steps at your request to enter into a contract with us, it will be necessary for us to process your personal data;
(iii) Compliance with a legal obligation – we are subject to certain legal requirements which may require us to process your personal data. We may also be obliged by law to disclose your personal data to a regulatory body or law enforcement agency;
(iv) Consent – in some circumstances, we may ask for your consent to process your personal data in a particular way.
You have the right to ask us for a copy of the personal information about you that we hold. If the personal information we hold about you is not accurate, you have a right to have the data amended or updated.
Under some circumstances, you have the right to request that personal information we hold about you is deleted, for example if the information is no longer necessary for the purposes for which it was collected or processed. Or if our processing of the information is based on your consent and there are no other legal grounds on which we may process the information.